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Customer Success
with Time Tracking Software
The following story is from GMS Client, Judy Hahn, who
is with Workforce (First Coast Workforce Development Consortium)
in Orange Park, Florida. She explains how she simplified the
payroll process in her agency with time tracking software
from GHG. This program works well for her agency, because
her employees all have access to a computer on the job. However,
it would work as well in other environments simply by providing
a kiosk to employees without computer access.
I use a company called GHG - they are absolutely terrific.
They have a time tracking software I purchased. With it, employee
files are set up in the GHG program by center location and
the same employee codes that are used in GMS are set up. Also,
program element codes are set up that match the ones used
in GMS. Each center location is assigned a supervisor who
is authorized to approve the timesheets. The employee goes
online and enters the hours worked and any leave taken, clicks
on save and submit. When they submit it, their signature is
electronically placed on the timesheet. After the employee
submits the timesheet, it is ready for the assigned supervisor
to approve for accuracy and then approves it by clicking on
"approve timesheet". At the end of the pay period I go in
and simply download the timesheets (export) to a diskette.
The timesheets could be imported directly into GMS at this
point; however, I have found it best to export to a diskette
so I can review the timesheets and make sure they are correct
prior to importing into GMS. After I have reviewed the timesheets,
I use the GMS timesheet import supplement and import the timesheets
into the GMS database. That's it. The employee can print the
timesheet if they want, they can go back and review prior
timesheets, they can complete the timesheet in advance if
they are going on vacation, etc. I can also go in and print
the timesheets for auditors and monitors as requested. The
time tracking software is great. Most importantly, the timesheet
import supplement saves time by eliminating the need for manual
data entry.
** The above article was taken from a GMS, Inc. Newsletter
from September 2006. If you would like to find out how GHG
can help your organization with time tracking software, please
feel free to Contact Us. |
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