GB Tech, Inc.

GB Tech, Inc. a Texas based full-service engineering and Information Technology (IT) company; with over 300 employees across North America. Industries supported by GB Tech include aerospace, health-care, academia, government, telecommunications, and commercial labor. Consistently recognized as an industry leader, GB Tech's pool of technical talent strives to produce high-quality, first-class products and services that not only meet client's needs but surpass expectations.

The Business Challenge

GB Tech's business processes were largely paper-based with the exception of accounting. Wanting to position their business for profitable growth, GB Tech searched relentlessly for a Web-based, integrated business automation solution that would function seamlessly with their existing account system. After three years of searching for a cost-effective solution, GB Tech discovered GHG Corporation and electronic Employee Management Solution (eEMS). Suddenly the answer was obvious, and the decision to go with the eEMS suite of products was made within one month's time.

Customer Primary Objectives

• Cost-effective, Web-based business automation solution that addresses timesheet, pay stub, recruiting and staffing, and human resource management.
• Integration with GB Tech's existing accounting solution was a must.
• The solution had to yield a one year return on investment.

GHG Solution

GHG Corporation's Employee Management Suite (eEMS) which includes:

• electronic Time Sheet Management Solution (eTSS) : Provides a secure, password-protected system for tracking and management of employees' time by project, department, customer or other user defined category, available to employees and managers anywhere, anytime, from Internet-enabled computers.
  

• electronic Pay Stub Solution (ePSS) : A secure, easy-to-use Web-based tool that empowers employees to view their current and/or past pay stubs as needed, from Internet-enabled computers.
  

• electronic Recruiting and Staffing Management Solution (eRSMS) : Automates the recruiting and staffing process by providing a central repository for all vital recruiting data, and by facilitating quick and easy posting of job openings to both internal and external Web-sites resulting in shortened hiring cycles.
  

• electronic Human Resource Management Solution (eHRMS) : A secure Web-based, database driven solution that centralizes vital employee data including compensation, benefits, contract histories, and security clearance status which results in improved data accuracy, better management oversight, and reduced administrative costs.
  

• GHG's Installation, Customization and Training Services: GHG's technical experts worked with GB Tech to integrate and customize eEMS to meet their specific requirements. In addition, eEMS experts tailored a custom training solution to ensure a smooth start-up for GB Tech. Le Bui, Controller for GB Tech explained "GHG speaks the government contractor language. Their consultants understand our HR, timesheet and government accounting/compliance requirements, and their knowledge and experience were pivotal to our quick and successful implementation."

Return on Investment (ROI)

• End-to-End Process Automation
  
  By implementing eEMS, GB Tech has integrated its business processes, and consolidated vital organizational data into a centralized data repository that is easily queried and maintained. GB Tech will leverage these new systems to support its anticipated business growth, without experiencing a corresponding increase in administrative and accounting staff, thereby achieving the desired economies of scale.

• Affordable, Scaleable, Easy-to-use Solution
  
  GB Tech deployed eEMS in a Microsoft® Window 2000 operating environment running on an Intel platform. GHG's commitment to platform independence provided GB Tech the opportunity to select their computing infrastructure, and help ensure smooth migrations to new software releases.
  

  Ease-of-use was an important factor to the success of eEMS within GB Tech. "eEMS is intuitive and easy-to-use. Drop-down menus and consistent user interfaces shorten ramp-up time and minimize training requirements. Employees, supervisors, project managers and accounting have all commented on how eEMS has had a positive impact by improving both the efficiency and accuracy of their business operations." states Ms. Bui of GB Tech.

• Increased Customer Satisfaction
  
  Prior to implementing eEMS, GB Tech collected paper timesheets and had great difficulty responding to customer requests for ad hoc reports. With eEMS, customer billing is fast and accurate. Requests for custom reporting or unique time accounting requirements are easily and quickly accomplished. Clients recognize and appreciate GB Tech's outstanding customer service.

• The Bottom Line
  
  GB Tech carefully tracked their cost savings following the implementation of eEMS, and realized a $27,000 per year reduction in operating costs. This savings is due to eliminating the reproduction and mailing costs associated with paper-based pay stubs. Labor savings derived from efficiency gains are not included in this conservative number. Based on the tremendous cost savings, GB Tech's ROI for eEMS was less than 3 months.
  

  According to Gail Burkett, GB Tech Corporation's President, "Implementing GHG's eEMS product suite has helped position GB Tech for growth. Integrating our timesheet software into our financial system has enabled us to streamline our business processes resulting in reduced operating costs and increased flexibility to map to our customers' requirements. Ultimately, we have improved our competitive edge."